The Agentic AI That Actually Runs Your Agency.

Automate the chase. Control the close.

From qualifying inbound leads on WhatsApp to negotiating complex agent queries via voice, KtimatOS does 90% of the heavy lifting.

You maintain absolute control over the final handshake.

Agent-Mediated Control

The AI filters and proposes options. You click 'Approve'.

Dual-Brain Intelligence

AI for clients, Assistant for agents.

Voice-Command Architecture

Manage operations just by talking to your AI assistant.

Request Private Access
10:43
5G
"New lead"online

Hi, is the beachfront villa still available? When can I see it?

10:41
System Check: Ref. 43592 Available

Yes it is! Do you prefer morning or afternoon? I will confirm with Elena.

10:41

Afternoons work best.

10:42

Great! Let me confirm with Elena, the designated agent.

10:42
KtimatOS Action Required

Elena, lead requests a viewing at Beachfront Villa. Prefers afternoon. Slot open for Tomorrow 4:00 PM

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The Foundation

One Master Brain.
Infinite Capacity.

A centralized database of Clients, Agents, Calendars, Viewings, and Properties.

You integrate a property with a simple link, and the AI instantaneously ingests all its data.

The deeper your filters, the more powerfully the AI sells.

Omniscient Profiles

Fully GDPR-compliant. Every preference, budget update, and rejected property is logged. The AI knows exactly what your clients want.

1-Click Prop Sync

Paste a link from your portal. Our AI scrapes the specs, photos, and location, instantly adding it to its sales arsenal, ready to be pitched 24/7.

Dynamic Calendars

The AI has full access to every agent's schedule. It resolves double-bookings, manages delays, and negotiates viewing times autonomously.

100% Data Ownership

Your leads stay in your CRM, not on agents' personal WhatsApps. Even if an agent leaves the agency, you retain full control of the relationship.

The Omnipresent Receptionist

Flawless Inbound Routing.

Whether they want a specific villa or just want to explore, the AI mediates the first touchpoint, requiring only a simple "OK" from your agents.

Exact Property Inquiries

Lead asks about Villa #24. The AI resolves doubts based on its data, and asks for scheduling preferences (morning/afternoon). Only once the agent clicks 'Approve' does the AI propose an exact time to the client.

Does this villa have covered parking? When can I see it?

Yes, it has a 2-car garage! Would you prefer morning or afternoon?

AI Agent Setup Loop

Agent Queried: Elena notified for availability.

Pending Agent Approval

Vague / General Searches

Lead says: "I need a flat under €400k". The AI creates a profile, extracts preferences, filtering hundreds of database entries instantly. It pitches the top 3 options, gets a selection, and schedules the viewing autonomously.

Looking for 2 beds, sea view, max €500k.

I found 2 perfect matches. Sent brochures.

Aura Sky 2B (€480k)
Marina View (€495k)
Multi-Step Agentic Reasoning

The Operational Magic.

Not just chatbots. These are chained, logical AI actions that execute entire business workflows based on simple WhatsApp voice notes.

Post-Visit Auto-Rebound

After a visit, your agent records a 10-second WhatsApp audio. If the client didn't like it because it's too small, the AI updates their CRM profile, adjusts budget to find larger homes, and instantly texts the lead 3 new alternatives, asking when they want to view them.

Reserved Property trigger: AI automatically cascades WhatsApp apologies to other pending leads, offering them alternatives.

Audio Processed

"Client found it too small. They want 2 bathrooms. Budget up to €600k."

Action Proposed:

  • CRM preferences updated (2 Bath).
  • Found 4 matches. Send them to lead?

Complex Operational Q&A

The AI is your command center. Lost the keys to a villa? The agent messages the AI. The AI checks access logs, sees Elena had them last, asks permission to call her, makes the voice call autonomously, gets the answer, and relays the exact location back to the agent in seconds.

You

"I can't find the keys for Villa 24. Do you know where they are?"

"Elena had them yesterday at 4 PM. Should I call her to ask where she left them?"

You

"Yes, please."

AI Calling Elena...

"She said they are in the glovebox of the company BMW in the north parking lot."

VIP Escort Protocol

Never lose a whale.

Set your high-value threshold. If a lead enters with a budget over X millions, the standard AI qualification drops into "Concierge Mode". Operations are immediately transferred to Senior Agents or Directors for the closing touch.

Budget > €2.5M Detected

Action: Alert Director Mobile immediately.

The Horizon Roadmap

An Ecosystem That Evolves.

KtimatOS is scaling. With Phase II, your AI doesn't just manage the sale, it sources the product and handles the downstream operations autonomously.

Market Intelligence

Real-time autonomous scanning of the market for off-market opportunities, underpriced assets, and exclusive deals to funnel directly to your agents before anyone else sees them.

Coming Soon

Legal Automation

Seamless generation of reservation agreements, KYC/AML processing, and compliance documents directly via the AI, turning days of paperwork into seconds.

Q4 Roadmap

Operational Triggers

The AI connects directly to cleaning services, maintenance crews, and professional photographers automatically based on move-in/out or "new listing" triggers.

Planning Phase

Install Your AI.
Dominate Cyprus.

KtimatOS is the ultimate competitive advantage for high-volume real estate teams. Request an invite, and we'll engineer the system around your exact workflows in 48 hours.

The Onboarding Process

1
Request Access: Secure your spot.
2
Architecture Call: We map your processes and agent hierarchies.
3
White-Glove Setup: Your custom AI goes live in hours, not months.
Partnership Access
Tailored for ambitious agencies in Limassol & Paphos.